Registration | Sign Up & Register
Conference Registration is now open
Register HereRegistration Cost:
- Early Bird Registration: now – June 3 – $750
- Registration Cost: June 3 – August 17 – $850
- Registration Cost: August 18 – September 2 – $950
- Registration Cost: After September 3 – $1,000
This year, IHEEP is offering two separate guest registrations. Any conference attendee may bring a guest(s). All guests attending the conference must be registered. The Guest Program provides great opportunities to explore Myrtle Beach and surrounding areas, to check out some of the Grand Strand's top sites and to meet other guests.
Banquet Only Guest Registration: $250
- Admission to the Monday Evening Icebreaker
- Admission to the Tuesday Evening Vendor Reception
- Admission to the Wednesday Evening Banquet Dinner
- Breakfast with all conference attendees Monday-Thursday
Guest Program Registration: $400
- Admission to all of the conference sponsored events listed above and
- The option to attend a Thursday Technical tour.
- Daily local outings to explore Myrtle Beach and surrounding areas. Admission to all venues is included with Guest Program Registration. Any additional voluntary costs are not covered.
Check back for a detailed schedule of events
Hospitality | Travel Provisions
Hotel
IHEEP 2025 is being held at the Sheraton Myrtle Beach. Conveniently located, the hotel offers close proximity to premier destinations like Myrtle Beach Boardwalk and Promenade, Family Kingdom Amusement Park, and Broadway at the Beach.
There are two blocks set up for government agencies and general attendees respectively. Room rates in the reservation block for government employees is set at $110/night and for general attendees at $129/night plus associated local taxes. Please use the correct rate when reserving a room.
Those traveling to South Carolina for the conference will want to fly into the Myrtle Beach International Airport, conveniently located less than 5 miles from the conference hotel.
Ride Share Services and Taxi Services are widely available at the airport as well. It is typically about a 15 minute ride from the airport to the hotel.
For those looking for more freedom rental cars are available from most major car rental companies. If you are driving the hotel offers valet parking for a fee or you can self-park on site for $10.00
Sheraton Myrtle Beach
- 2101 North Oak Street, Myrtle Beach, SC 29577
- Toll Free: +1-888-236-2427
Conveniently Located Near Major Airport
Myrtle Beach International Airport
- 1100 Jetport Rd, Myrtle Beach, SC 29577
Presentations | Sessions & Speakers
Presentations, discussions and workshops are a key part of the IHEEP conference and provide a great opportunity to share innovations and technical information among transportation agencies and professionals.
Focus areas include BIM and Open Standards, Digital Delivery, Construction and Surveying Technology, Resiliency Planning, Quality Assurance, UAS, AI and more. Please refer to the information on the schedule for submitting presentations.
The 2025 schedule allows for 30 minute presentations. If your presentation cannot be condensed, then please let us know to schedule the presentation for a 45 minute or 60 minute slot. Extra time will be limited as we want to include as many presentations as possible. Please discuss workshop submittals with the Technical Committee directly.
Selection of presentations will be based on applicability to the conference themes, DOT presentations first, DOT partnered with consultants/vendors second, consultants or consultants partnered with vendors next, and then vendor only. All presentations should be geared to success stories, practical applications of technology, practical steps for implementation, etc.
Abstracts, Speaker Bios, and Presentations should be submitted to PlanStorage@scdot.org.
| Date | Action |
|---|---|
| April 14, 2025 | Registration & Call for presentation opens |
| May 30, 2025 | Last day to submit presentation abstract |
| June 16, 2025 | Notice of Presentation acceptance |
| August 1, 2025 | Presenter registration, final session titles, abstracts and all presenter biographies due |
| September 1, 2025 | Electronic materials, including slide presentations due |
Schedule | Event Timeline
Day 1
Sunday, October 5
| 6 am – 12:30 pm | Sunday Morning Networking Details |
| 9 am – until | Vendor Data Collection |
| 12 – 5 pm | Vendor Set up |
| 2 – 5 pm | Vendor Field Demos |
| 2 – 5 pm | DOT Roundtable |
| 6 – 8 pm | Dinner on your own |
Day 2
Monday, October 6
| 7:30 am | Registration Booth Open |
| 7:30 – 8:30 am | Breakfast |
| 8:30 am – 12 pm | General Sessions |
| 12 – 1 pm | Lunch |
| 1 – 5 pm | General Sessions |
| 6 – 8 pm | Icebreaker Reception (Offsite – Transportation Provided) |
Day 3
Tuesday, October 7
| 7:30 – 8:30 am | Breakfast |
| 8:30 am – 12 pm | Morning Technical Sessions |
| 12 – 1 pm | Lunch |
| 1 – 4:30 pm | Afternoon Technical Sessions |
| 5 – 7 pm | Vendor Reception |
Day 4
Wednesday, October 8
| 7:30 – 8:30 am | Breakfast |
| 8:30 am – 12 pm | Morning Technical Sessions |
| 12 – 1 pm | Lunch |
| 1 pm – 5 pm | Afternoon Technical Sessions |
| 1 – 5 pm | Vendor Tear Down |
| 7 – 10 pm | Awards Banquet (Offsite – Transportation Provided) |
Day 5
Thursday, October 9
| 7:30 – 8:30 am | Breakfast |
| 8:30 am – 12 pm | Morning Technical Sessions |
| 12 – 12:30 pm | To-Go Lunch |
| 1 – 5 pm | Technical Tours |
Schedule Details
Sunday Networking
The Sunday Morning Networking provides an opportunity to enjoy time with other conference attendees and guests prior to the general and technical sessions. There are two networking options this year:
Golf Networking
- Location: Myrtlewood PineHills
- Time: Tee times every eight minutes from 7:30 to 8:50 a.m. – bucket of range balls included for those who would like to take advantage of this offer.
- Club Rental: Golf club rentals are extra $65 plus tax. This will include two sleeves of golf balls and full set of TaylorMade golf clubs.
- Details: The format will be 18 holes with each team playing as a 4 person scramble.
- Address:1500 48th Avenue North, Myrtle Beach, SC 29577
- Golf Course Information: PineHills Course Photos & Scorecard – Myrtlewood Golf
- Tee Times: Upon completing registration, attendees will be sent a sign-up to select Tee times.
- Cost: $100 per player.
Deep Sea Fishing Networking
- Location: Crazy Sisters Marina
- Limited seating options – only available for 65
- Time: Bus will leave the hotel at 6 a.m.,
Fishing charter will be from 6:30 a.m. – 12:30 p.m. - Details: Transportation to the Marina will be provided. Rod, reel, bait, tackle, fishing license will be provided on the boat. Snacks and drinks available for purchase on the boat – no personal coolers allowed.
- In the event of bad weather or rough sea conditions the trip will be cancelled and refunded.
- Website: Fishing & Watersports in Murrells Inlet, SC
- Cost: $87 per person.
Technical Tours Information
Saltwater Marsh Eco Tour
Sail through Murrell's inlet with a naturalist onboard learning about the SC Coast. While on the cruise, participate in a live demonstration that includes local crabs and pulling a sample dredge from the bottom of the creek bed directly into the touch tank for all to observe.
The shelling cruise also includes a “walkabout” as the captain positions the boat on a local beach so you can disembark onto the beach and dune area searching for local treasures and shells.
The Explorer is a United States Coast Guard Certified and Inspected vessel that is 54′ in length and has a bathroom.
Limit 80 attendees
First tour from 1:00 – 2:30 pm
IHEEP Technology Showcase
Those attending the UAS/Survey/Construction weekly track are invited to join us for a Thursday morning showcase of cutting-edge technology at IHEEP! Experience live demonstrations of UAS, surveying, and construction equipment, including aerial drones, bathymetric drones, bridge inspection drones, lidar scanning, RTK rovers, construction applications and more. This is a unique opportunity to see these technologies in action and gain valuable insights into their applications. Don't miss out on this exciting and informative event!
Our Sponsors
The HEEP Board or Directors cordially invites you to participate in IHEEP 2025. IHEEP 2025 provides the opportunity for the vendor community to share their products and solutions with transportation agency representatives who are facing transportation business and technology challenges.
Sponsorship Levels
Local Attractions
Broadway at the Beach
Broadway at the beach is a shopping center and entertainment complex located in the heart of Myrtle Beach. It features over 20 restaurants and over 100 specialty shops as well as local attractions. Spend the day exploring, there is something here for everyone.
- Broadway at the Beach Website
- Hours: Open Sundays 11 a.m. – 7 p.m.
- Travel Time There: 15 minute walk from the hotel, or 3 minute ride by car.
- Address: 1325 Celebrity Circle Myrtle Beach, SC 29577
Brookgreen Gardens
Brookgreen Gardens is a unique melding of art, nature, and history. Every day, Brookgreen offers a selection of tours, programs, and exhibits for all ages. You may stroll through the gardens on a guided tour or explore these beautiful spaces on your own.
The 9,100 acre property includes several themed gardens featuring American figurative sculptures, botanical gardens, the Lowcountry Zoo, and trails through several ecosystems in the nature reserves on the property.
Brookgreen Gardens is one of America’s premier gardens and one of a few select places in the United States to have earned accreditation from the American Alliance of Museums and the Association of Zoos and Aquariums as well as being designated a National Historic Landmark and listed on the National Register of Historic Places.
- Brookgreen Gardens Website
- Hours: Open Sundays 9:30 a.m. – 5 p.m.
- Cost: $22 General Admission
- Travel Time There: 40 Minute car ride
- Address: 1931 Brookgreen Drive Murrells Inlet, SC 29576
Myrtle Beach Boardwalk
Right in the heart of downtown, Myrtle Beach Boardwalk is one of the most popular places to visit in the city of Myrtle Beach. This oceanfront attraction is a beloved vacation staple teeming with families, food, and amusement park rides. The Myrtle Beach Boardwalk evokes childhood summer nostalgia with its timeless seaside aesthetic and attractions.
The award-winning, dog-friendly Myrtle Beach Boardwalk stretches from just south of 2nd Avenue Pier to just north of 14th Avenue Pier. While the Myrtle Beach Boardwalk itself never closes, most Boardwalk attractions are open from 11 a.m. to 11 p.m.
- Myrtle Beach Boardwalk Website
- Travel Time There: 25 minute walk or 5 minute ride by car
- Address: 1931 Brookgreen Drive Murrells Inlet, SC 29576
